Assistant Manager of Office Operations

About this role

Join a dynamic and growing business that truly values the unique aspirations of its employees! We are looking for an exceptional Assistant Manager of Office Operations who possesses a professional demeanor, a positive attitude, and excellent multi-tasking and time-management abilities.

Yellowstone Landscape is the leading privately-owned commercial landscaping company in the nation, dedicated to excellence and offering exciting career opportunities for Landscape Professionals across the United States. Discover more about us!

Key Responsibilities:
• Manage requisitions and purchase orders for branch field management effectively.
• Track and process documentation to facilitate prompt billing.
• Deliver outstanding customer service by welcoming visitors and overseeing the reception area.
• Operate a multi-line telephone system, transferring calls and taking messages accurately.
• Perform general administrative tasks, including filing, photocopying, scanning, and faxing.
• Prepare and manage all outgoing correspondence and handle incoming mail, FedEx, and UPS.
• Maintain office supplies and manage inventory levels.
• Enter and code timesheets, coordinating payroll for the branch efficiently.
• Assist in organizing new hire paperwork, uniform provisions, and scheduling.

Qualifications:
• Highly organized, resourceful, and capable of managing multiple tasks effectively.
• Possess an upbeat, professional, and friendly demeanor at all times.
• Attention to detail is critical, with the ability to multitask with minimal supervision.
• A minimum of three years of experience in an Office Manager or Administrative Assistant position is required.
• Experience with financial software packages is preferred.
• An Associate's degree in business or a related field is preferred.
• Strong oral and written communication skills are essential.
• Bilingual communication skills (English/Spanish) are highly preferred.

Why Join Our Team?
• Receive a competitive weekly pay.
• Enjoy a comprehensive benefits package, including health, dental, vision, life and disability insurance, and a 401k plan with company matching, along with paid time off and holiday pay.
• Be part of a company that values and appreciates you!

Become a member of our team dedicated to Excellence in Commercial Landscaping!

Required skills

• Customer Service
• Payroll